5 Things to Better Manage Procurement Categories

    It’s time to determine how to best to allocate your limited resources for the remaining months to make sure you hit your business goals.

    There’s a chance you've already hit your savings target, and you get to take it easy for the rest of the year. Congratulations! But, for the rest of us, it’s time to determine how best to allocate your limited resources and attention for the remaining months to make sure you hit your business goals.

    Given how much there is to do, and how little time you have to do it, make sure you’ve got a structured approach to get the best results:

    1. Revisit

    Before jumping into any tactical activities, set aside some time to review your category plans, and identify some areas of interest that may have slipped through the cracks. You are almost guaranteed to find some opportunities by which you can profit now. Additionally, reach back out to your business stakeholders. There’s a good chance that you’ve had conversations about potential savings opportunities but couldn’t act on them at the time due to competing priorities.

    2. Learn

    One of the great things about the procurement industry is the wealth of information sharing. Whether it is category-specific intelligence, macro-economic trends, or Scanmarket’s own e-auction data, you can quickly find information.

    3. Ask for help

    If you have a set of intriguing savings opportunities available but just don’t have the resources to execute them, now’s the time to ask for help. You can be sure that your CFO has the end of the year in mind as well and is looking for every Euro, Dollar and Kroner out there. Go to him/her with a simple equation: X additional resources to my team = Y benefit by the end of the year. Where the CFO was focused on controlling costs earlier in the year, you can bet they are focused on profit now.

    4. Prioritize

    Once you find the savings opportunities, use a structured approach to stage them and allocate your resources.

    5. Act

    Most importantly, act on the opportunities you find. The best approach is to use a centralized management system such as Scanmarket Project Management to get tasks assigned, monitor progress, and identify potential timing issues.

    It may seem like extra work at a time when you’re already busy. But by following these five steps, you’ll be able to put your team in the best position to finish the year strong, meet your goals, and not leave any easy “wins” on the table.

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    Dan Gianfreda, Director of Customer Success
    Dan Gianfreda, Director of Customer Success
    Dan Gianfreda is Director of Customer Success, Europe. He has worked in the eSourcing market since 2011, and joined Scanmarket in 2016. He is responsible for running all aspects of the UK operation. Dan is very passionate about helping organizations transform their sourcing operations and maximize their sourcing results and believes that the most important support begins, rather than ends, at system implementation.

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