Keep your team safe and operations moving

In a previous post, we talked about steps that Procurement can take in risk management and eSourcing to help your organization manage your supply base through the Coronavirus situation.

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Tuesday, March 24, 2020

In a previous post, we talked about steps that Procurement can take in risk management and eSourcing to help your organization manage your supply base through the Coronavirus situation.

Key steps to best address your supply chain

Procurement is in a unique position being one of the key connections between your organization and the outside world. But just as important, you need to pay attention to your team.

All organizations are wrestling with the steps they should take to keep their teams safe and operations moving. It’s one thing to send everyone home and hope for the best. Another is to address the issues that concern your supply chain.

Key steps:

  • Define a contingency plan for your organization: plan how to run business now that offices are shut down and a high number of employees are asked to work remotely or, even worse, are incapacitated
  • Have technology ready for virtual meetings and knowledge-sharing platforms such as strategic sourcing platforms
  • Define critical roles and back-up employees: Understand who manages critical tasks so you can identify back-ups for those people. Make sure you have initiated information-sharing between those people and have technology in place to support that
  • Use your tools in new ways. We heard from one Scanmarket customer who is using their eRFI functionality as a way to conduct online information-sharing
  • Track your projects in a project management system so you don’t have to “stop by someone’s desk” to get the latest
  • Enlist your HR department for their thoughts on how to find cross-trained or backup team members
  • Make sure that all team members have fully embraced eSourcing and moved all their information into your repository. You definitely don’t want critical information to be in file cabinets or hard drives that can’t be accessed due to an office closure

Communicate to your team

Just like with your trading partners, over-communicate with your team. Let them know how to access information, work with others, track projects and progress, and get help where needed. To learn more about how to manage through the current disruption join our Free webinar: S2C versus COVID-19.

For more information on how to contact you Scanmarket Account Manager or contact us here.